System Monitoring Dashboard

Who is this for? Available to venue admins and IT admins.

What Is the System Monitoring Dashboard?

The System Monitoring dashboard gives venue admins and IT admins a real-time view of all Theator infrastructure at your site. It provides a centralized place to monitor room connectivity, unit health, recording coverage, and daily schedules. Navigate to System > Monitoring (https://app.theator.io/system/monitoring) to access it.

Watch: Dashboard Tour

A quick walkthrough of each monitoring tab — Overview, Schedule, Units, Rooms, and Recording Coverage — so you know what to check and where.

Overview Page

Route: https://app.theator.io/system/monitoring/overview

The Overview page provides a high-level summary of all operating rooms and Theator units at your site. At a glance, you can see:

• Total number of rooms and their current status (online, offline, recording).
• Number of active Theator units and their health.
• Any alerts or issues that require attention.

This is the best starting point for a quick daily check of your site's infrastructure.

Room Schedule

Route: https://app.theator.io/system/monitoring/room-schedule

The Room Schedule sub-page displays the daily operating room calendar. It shows all scheduled cases for each room, including procedure type, surgeon, and time. Use this to verify that the schedule data from your EHR is flowing correctly and that rooms are properly assigned.

Units

Route: https://app.theator.io/system/monitoring/units

The Units page shows the status of each Theator processing unit deployed at your site. For each unit, you can see:

• Connection status -- Whether the unit is online and communicating with the platform.
• Software version -- The current software version running on the unit.
• Last activity -- When the unit last reported activity.
• Assigned room -- Which operating room the unit is connected to.

Use this page to identify units that may need attention, such as those showing as offline or running outdated software.

Rooms

Route: https://app.theator.io/system/monitoring/rooms

The Rooms page provides per-room details on connectivity and recording status. For each operating room, you can check:

• Whether the room's video feed is active.
• Current recording state (idle, recording, or error).
• Connection quality indicators.

Recording Coverage

Route: https://app.theator.io/system/monitoring/recording-coverage

The Recording Coverage page tracks what percentage of scheduled cases were actually recorded. This is a key metric for ensuring that your Theator deployment is capturing the procedures it should be. The page shows:

• Overall recording coverage percentage for a selected time period.
• Per-room breakdown of coverage.
• Cases that were scheduled but not recorded, helping you identify gaps.

Technician

Route: https://app.theator.io/system/monitoring/technician

The Technician page provides tools designed for on-site technical staff. It includes diagnostic information and controls for troubleshooting unit and connectivity issues in real time.

Who Should Use System Monitoring?

• Venue admins -- Daily oversight of site infrastructure and recording coverage.
• IT admins -- Diagnosing connectivity issues and monitoring unit health.
• Site admins -- Reviewing overall site performance and ensuring operational readiness.
• On-site technicians -- Troubleshooting hardware and network issues using the Technician page.

Related Articles

• Understanding Customer Ops Alerts — Overview of all alert types and how they work
• Getting Started with the Incidents Dashboard — How to use the dashboard to manage alerts
• Recording Coverage Monitoring Guide — Deep dive into coverage tracking
• Daily Monitoring Checklist — Quick daily routine for biomed and IT admins
• Intro to Rooms Monitoring — Monitor individual room connectivity and status