Who is this for? Venue admins, IT admins, and customer success managers who need to ensure Theator is capturing all scheduled procedures.
What Is Recording Coverage?
Recording coverage measures the percentage of scheduled surgical cases that Theator actually recorded. High coverage means your equipment is working well and cases aren't being missed. Low coverage signals that something needs attention — an offline unit, a disconnected cable, or a room configuration issue.
Navigate to System > Monitoring > Recording Coverage to access this page.
Reading the Coverage Table
The main view is a table with:
- Rows — One per operating room
- Columns — One per day in your selected date range
- Cells — Color-coded coverage percentage for that room on that day
Color Coding
| Color | Coverage | Meaning |
|---|---|---|
| Green | 80-100% | Good — most or all cases recorded |
| Yellow | 50-79% | Needs attention — some cases missed |
| Red | 0-49% | Problem — most cases missed |
| Gray | No data | No cases were scheduled for this room/day |
Using Filters
Narrow your view with the filter bar:
| Filter | Purpose |
|---|---|
| Venue | Select which venue to view |
| Date Range | Choose the time period (default: last 7 days) |
| Rooms | Show only specific operating rooms |
| Department | Filter by surgical department |
| Robotic | Toggle to show only robotic-assisted procedure rooms |
Drilling Down into a Cell
Click any cell in the coverage table to open a Case List Drawer showing:
- Every scheduled case for that room on that day
- Whether each case was recorded or not recorded
- Case details: procedure type, surgeon, scheduled time
This helps you understand exactly which cases were missed and investigate why.
Common Patterns to Investigate
Single room with consistently low coverage
The room likely has an equipment issue. Check:
- Is the unit online? Go to Monitoring > Units and look for the unit assigned to that room.
- Is there a recurring alert for this room in the Incidents Dashboard?
All rooms low on a specific day
Likely a site-wide issue. Check:
- Was there a network outage at the venue?
- Was there planned maintenance or a power event?
Gradual decline over time
Something may have changed recently. Check:
- Was a unit moved or replaced?
- Were rooms reconfigured?
- Check the Incidents Dashboard for a pattern of unresolved alerts.
One room drops to 0% suddenly
Likely a disconnected unit or cable. Check:
- Incidents Dashboard for active alerts on that room
- Monitoring > Units for the unit's current status
Tips
- Check coverage daily for the previous day to catch issues early.
- Focus on rooms below 80% — these are the ones that need attention.
- Use the drill-down to identify exactly which cases were missed, so you can explain gaps to clinical staff.
- Compare week-over-week to spot trends — select "Last 7 days" vs "Last 30 days" to see if coverage is improving or declining.
Related Articles
- Understanding Customer Ops Alerts — Overview of all alert types
- Getting Started with the Incidents Dashboard — Managing active equipment alerts
- System Monitoring Dashboard — Overview of all monitoring pages
- Daily Monitoring Checklist — Quick daily routine
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