Theator for GME

Theator's integrated GME workflow enables seamless mentee-to-mentor collaboration in-app to improve training and expedite proficiency. Our solution:

• Improves objectivity of the feedback, with a variety of integrated assessment tools and scoring systems
• Increases consistency of feedback by enabling a user friendly interface accessible through desktop or mobile
• Includes an additional free form text option, to allow for more contextual feedback in conjunction to the scored assessment

Let's Get Started

For the trainee

1. Navigate to the procedure.
2. Select the Ask for evaluation button.
3. Select the entire procedure or the section of the procedure you would like feedback on.
4. Assign an attending.
5. Click Submit.

For the trainer

1. Navigate to the procedure by clicking the provide feedback button in the email notification you receive from your resident/fellow.
2. Click the provide feedback button.
3. Select the assessment tool of choice, such as GEARS, GOALS, or R-OSATs. If the trainee selected an EPA when making the request, the EPA is shown as a read-only label — you cannot change it from here.
4. Complete the assessment and provide additional comments.
5. Click Submit.

To select an EPA yourself, start a direct evaluation from the case page rather than following an email request link. See EPA assessments below.

EPA assessments

If your organization has EPA assessments enabled and has EPAs configured in its catalog, the EPA (optional) field appears in two places:

• Trainee request — when you ask an attending for an evaluation, you can optionally choose an EPA before submitting the request. The attending sees the EPA as a read-only label when they respond.
• Direct evaluation — when an attending starts an evaluation directly from the case page (not from an email request link), they can choose an EPA from the picker.

Choosing an EPA

1. Open the EPA (optional) dropdown in the evaluation or request form.
2. Choose an EPA. Options are grouped to help you find the right one:
   • Suggested — EPAs matched to this procedure.
   • Recent — EPAs you selected recently.
   • All EPAs — other EPAs enabled for your organization.
3. Each entry lists the phase it applies to — Pre-op, Intra-op, or Post-op. Select the one that matches the part of the case being evaluated.
4. Complete the assessment as usual, then click Submit.

To proceed without an EPA, leave the field set to No EPA (standard evaluation).

What's Next?

• How to Request an Assessment — Request an evaluation from an attending, choosing the assessment type, scope, and EPA
• Comments, Personal Notes, and Tagging Teammates — Leave feedback at a specific moment in a case and @mention a colleague
• How can I share cases automatically with my department? — Set up a shared space for your teaching team
• How can I share my collection with other users? — Group teaching cases together for review