Choose What Shared Displays Show

Shared displays put your rooms on a TV or monitor that anyone walking past can read: display mode on Rooms › Schedule, and paired wall displays. By default, they show rooms, times and what each room is doing, but no surgeon names and no procedures. Your organization's Admins and Facility Admins can choose to show them in the Display privacy section of the organization settings.

Who Is This For?

Admins and Facility Admins who decide what your organization's shared displays show

Where to Find It

In the left sidebar, open Admin tools > User Management.
Open the Settings tab.
Scroll to Display privacy.

Your organization's own Admins and Facility Admins can change it. Theator staff accounts, and anyone viewing Theator as another user, see the section read-only, with Only your organization's own admins can change this.

The Options

Surgeon names on displays

Option	What a display shows
Hidden (default)	No surgeon names
Initials (Dr. A.)	The case's first surgeon, as Dr. and the first letter of their last name
Last name (Dr. Adler)	The case's first surgeon, as Dr. and their last name

Procedure on displays

Option	What a display shows
Hidden (default)	No procedure
Shown	The procedure of the case in the room

A paired display's board can show less than this setting allows, never more. See Pair a Wall Display.

Rules That Always Apply

Whatever you choose:

Patients are never shown on any display.
Only the case in the room right now can show a name or a procedure. Earlier and later cases show times and states only.
Never a late case. While a case hasn't started yet, or is past its booked end, it shows no name or procedure, so a delay is never tied to a person.
Never a private case. A case marked private shows times and states only.
Only the first surgeon can be named. Nobody else on the case is.
A display in display mode never shows more than the person signed in to it can see on their own Rooms page.
If a display can't read this setting, it shows no names.

Change the Setting

Choose the options you want.
If any option is not the default, tick the confirmation that appears: I am authorised by your organization to choose what its shared screens show, and I confirm screens that show names are in staff-only areas.
Click Save display privacy. This section has its own button: Save changes at the bottom of the tab doesn't save it.

The message Display privacy saved. Screens update within about 30 seconds. confirms the change. Under the options, Last changed shows the date of the latest change and, to your organization's own admins, who made it.

What's Next?

Managing Your Organization — The other organization settings
Pair a Wall Display — Boards and paired wall screens
Theator Permissions Overview — Roles and what each one can do